Application and Procedures to Involve Students in Fundraising Activities

Organization Name:

School:

Activity:

Activity Dates:

This application must be approved before involving students in a fundraising activity. Only the following organizations are permitted to involve students in fundraising activities while they are on school grounds during school hours or during any school activity: (check at least one box)

If you are proposing to do a fundraising event at, and/or during an athletic event, you must obtain approval from the Athletic Director in advance of submitting this fundraising form for final approval from the AP Office.

Obtained Prior Approval from the Athletic Department:

Date of Approval

Attention High School - Fundraising applications need to be turned in at least two weeks in advance of the expected fundraising dates and until you have approval confirmed from the hs ap office, you are not to proceed with the fundraiser.

School-sponsored student organization; or
Parent organizations and booster clubs that are recognized pursuant to policy 8:90, Parent Organizations and Booster Clubs.

Describe how students will be involved in the fundraising activity, including whether they will be asked to buy or sell items:

Will the proposed activity involve selling food or beverage items to students on campus during the school day?

Yes - An approval may be contingent on the availability of an exempted fundraising day; please attach an exact description of what you propose to sell including the nutritional analysis.
No - Food and beverage items will not be sold to students on campus during the school day. Fundraising efforts must not conflict with instructional activities or programs. Sales booths during a school activity or lunch are permissible.
What if any, activity will be done while students are on school premises?

Student participation must be voluntary. Penalties for failure to participate are prohibited. Describe student incentives for participation.

Fundraising efforts should not burden students, their families, citizens, or merchants by being too frequent.
When and what was the last fundraising activity done by this organization or club?

Local ordinances must be followed, merchants must approve of any activities on their property, and students must conduct themselves as ambassadors for their School.
How will students be informed?

Student safety must be paramount.
How will students be kept safe if fundraising activities occur away from school?

Not applicable - all student involvement occurs at school

Sales or service campaigns to raise money should offer appropriate merchandise or services. All T-Shirt designs must have administration approval prior to order and sales. All signs and posters require administration approval prior to posting.

Describe the merchandise or services students will be asked to sell or perform:

For school sponsored student organizations, a school staff member must supervise the fundraising activities in addition to any other adult volunteers.
List all of the adult sponsors, including staff members and non-staff adult volunteers.

Not applicable - activity is not being proposed by a school-sponsored student organization.

For school-sponsored student organizations, the student activity funds treasurer must safeguard the financial accounts.
Is this agreeable? Yes No
Not applicable - activity is not being proposed by a parent organization or booster club.

Parent organizations and booster clubs are governed by School Board policy 8:90 Parent Organizations and Booster Clubs

Is the organization prepared to abide by this policy? Yes No
Not applicable - activity is not being proposed by a school-sponsored student organization.

The fundraising efforts must be to support the organization's purposes and/or activities, the general welfare, a chartiable cause, or the educational experiences of students generally.
Describe how funds raised through the proposed activity will be used:

If the activity will help fund a trip or overnight excursion, descibe the travel plans:

The funds must be used to the maximum extent possible for the designated purpose.
Is this agreeable? Yes No

Fundraising efforts that solicit donor messages for placement on school property must follow the District's viewpoint neutral guidelines for the creation of messages.
Is this agreeable? Yes No
Not applicable - activity being propsoed will not solicit donor messages.

Additional Information: (Optional)

Upload Documents

Here you can upload additional information as either a word or pdf file.

Sign and Submit

I agree to abide by the conditions stated in this application and agree to adhere to all Board policies and administrative procedures.

Applicant name:

Applicant email (required):

Applicant phone:

Applicant Address:

I agree that I am the person whose name is listed below.

Contact Name:

The Building Principal will base his or her decision on the information being provided in this form as well as other criteria deemed important.

Note: You will recieve an email confirming your request after you